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How to Send an Invoice: Proper Etiquette to Help You Get Paid on Time

Increasingly, working from home has become the new American dream. It offers more freedom for a person’s schedule, letting them choose the environment and times that let them do their best work.

When the lockdowns of COVID-19 were first implemented, many people tried to find freelancing work. You may be one of those people!

Freelancing work has several upsides. However, you must learn a few tricks of the trade. One of those tricks is how to send an invoice.

There’s an artform to sending invoices to clients. Messing up an invoice could affect your wages or your likelihood of getting hired.

Fortunately, you don’t have to figure this out alone! We’ll give you all the tips you need on how to write an invoice. So, let’s get started!

How to Send An Invoice Through Email

In the digital age, most invoices you send will be electronic. One of the fastest ways to do this is through email.

However, typing an email every time you send an invoice can get old really quickly. Most people don’t look forward to that prospect.

Luckily, there’s an alternative. You can use an invoice template to save time and increase accuracy in your reporting.

Invoices have several advantages. They help people with multiple clients keep their messages consistent. These templates also help you format your information in a clear and concise way.

Another advantage of templates is that they allow for personalization. This way, you can include your client’s name and any other relevant information. Templates include placeholders that give you these opportunities.

Creating an Invoice Email Template

When creating your email template, there are a few things to bear in mind. First, make sure to personalize it to your business or work. This template should reflect the relationship you have with clients.

In other words, don’t make it so generic that it’s rude or standoffish. However, you should also have a template that’s just generic enough that you can apply it to all of your clients.

To do this, follow a few tips. First, craft a subject line for your email that immediately informs the client what this email contains. The last thing you want is for a client to overlook your invoice.

What should that subject line look like? An example would be:

Invoice 12 for Freelance Articles Due on 12/18

Likewise, keep your email voice professional and straightforward. There’s no need to include complex words or jargon.

Remember, the point of this email isn’t just to get paid. You also want your client to feel respected in this business transaction.

How to Write an Invoice

You may wonder what you need to include in your email besides the standard template information. We’ll list a few things to feature here:

  • Greeting
  • Statement of why you’re contacting them
  • Brief description of work
  • Whether you charge per project or by time worked
  • Your rate
  • Any expenses not covered by the client

Once you’ve written this, all that’s left is to attach the invoice!

Craft Your Email Template Today!

If you were wondering how to send an invoice, we hope this answered your question. Using an email invoice template can save you lots of time and stress. So, craft a template that works for you!

We hope you enjoyed this article! If so, check out our other tips today.


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